Vani By Zoho: Ultimate Visual Collaboration Tool for Teams  

Modern workplace collaboration is often hindered by scattered notes, endless meetings, and ideas lost in translation. Enter Vani by Zoho, a breakthrough solution designed to help teams not just talk about ideas but see, shape, and execute them with a single platform. Vani is more than another productivity tool-it’s a complete ecosystem where visualization, collaboration, and structured execution come together to create alignment, accelerate decisions, and drive results. 

 

In this blog, you will find a comprehensive review of Vani by Zoho, exploring key features, practical use cases across departments, unique AI capabilities, and why Vani sets a new standard for hybrid and remote team workers. 

 

What is Vani by Zoho? 

Vani by Zoho is an intelligent visual collaboration platform launched on October 1, 2025, for today’s global, hybrid teams. It enables users to build and share ideas through infinite whiteboards, mind maps, sticky notes, diagrams, workflows, and real-time video meetings. Unlike conventional tools, Vani is built to streamline the entire idea lifecycle from brainstorming to actionable execution under one roof, eliminating friction and context switching. 

 

Vani operates on three Pillars:

 

• Visualize:- Transform abstract thoughts into clear, shareable visuals. 

• Collaborate:- Unite teams for real-time or asynchronous creation and feedback. 

• Execute:- Bridge the gap from concept to completion, ensuring ideas get shipped. 

 

Key Features of Zoho Vani 

1. Infinite Whiteboard

Vani’s infinite canvas is more than a workspace-it’s a limitless playground for brainstorming, organizing and building out ideas. There are no page or slide restrictions, letting teams visualize roadmaps, campaigns and workflows freely. 

 

2. Mind Maps 

Quickly untangle complex projects, map strategies, or cluster customer insights with dynamic mind maps. Vani’s mind mapping tools help teams see relationships and dependencies at a glance. 

 

3. Sticky Notes and Sketches 

Capture inspiration anytime, whether half-formed thoughts or quick doodles and let them evolve in context. These flexible options ensure that no spark goes unrecognized. 

 

4. Diagrams and Flowcharts 

Structure chaos with flowcharts and diagrams that make customer journeys, system architectures, and decision trees immediately understandable to everyone. 

 

5. Frames 

Convert free-form ideation into organized presentations, slide decks, or device-ready layouts-perfect for both internal reviews and external sharing. 

 

6. Spaces and Zones 

 Create shared folders (Spaces) and canvases(Zones) for every team or project. Each space can house multiple zones, each serving as a visual playground for collaborative work, regardless of whether the team is on a free or paid plan. 

Collaboration Features 

1. Built-In Video Meetings 

Eliminate constant switching between apps. With embedded video calls, teams can brainstorm and align without leaving the infinite canvas. 

 

2. Comments and Voice Notes 

Add feedback in context, whether through text comments, voice notes, or annotated images-directly on the canvas for instant clarity and context. 

 

3. Reactions and Feedback 

Keep feedback lightweight and morale high with reactions and emoji voting, letting teams gauge sentiment and direction quickly. 

 

4. Flow for Asynchronous Work 

Record the journey of ideas so remote teammates can participate and catch up anytime, allowing a true collaboration rhythm across time zones. 

 

5. Cursors, Pins and Annotations 

Make collaboration feel more human and real. Watch teammates cursors move live, pin key items, or create on-the-fly annotations for context-rich engagement. 

 

AI Capabilities Inside Vani 

 

Vani’s AI isn’t hype-it simplifies every stage of teamwork:

 

• AI can instantly generate mind maps, flowcharts or content from basic thoughts, helping overcome the blank canvas. 

 

• AI summarizes Spaces, Frames, and elements for quick insight, reducing hours spent in review with far less effort. 

 

• Routine processes and repetitive actions are automated, letting teams move from planning to action with far less effort. 

How Different Teams Can Use Vani to Collaborate?

1. Marketing teams 

Map campaign ideas, design customer journeys, build content, calendars, and align creatives-all on one infinite canvas. Feedback, brainstorming, and scheduling happen in a single space. 

 

2. Design Teams 

Create moodboards, align messaging, sketch wireframes, and conduct real-time reviews. Integrate UX research with design drafts, shrinking feedback cycles and revision loops. 

 

3. Engineering Team 

Diagram system architectures, manage kanban boards, plan sprints, track progress and dependencies visually. Collaborators co-edit diagrams, leave notes, and share updates fluidly. 

 

4. Research and Operations 

Visualize data patterns, illustrate findings, and highlight actionable insights for instant organization understanding. Structure compliance logos, manage approval chains, and standardize workflows for efficiency. 

 

5. Product Teams 

Sketch user flows, plan a feature roadmap, compare competitors’ offerings, and track progress visually. Everyone-from PMs to engineers, stays aligned around priorities and dependencies. 

 

Connect Vani with Your Favourite Tools 

You can integrate vani with your favourite tools. Here are some given below:- 

 

• Microsoft Teams 

• Zoho Show 

• Zoho Mail 

• Zoho WorkDrive 

• Zoho Sprints 

• Zoho Projects 

 

How Vani Solves Common Workplace Problems? 

 

1. Alignment:-

Visual tools make complex ideas transparent, preventing misunderstanding and miscommunication.

 

2. Remote-Readiness:–

Built-in collaboration, async features, and real-time editing make Vani ideal for globally dispersed teams. 

3. NonStop Momentum:-

Templates, workflows and AI automation prevent ideation from stalling and ensure projects and campaigns move forward. 

 

Why Visual Collaboration Platform Matters? 

Traditional tools often create silos, fragmentation and process delays. Vani by Zoho redefines teamwork as a seamless, visual journey, making every idea tangible, every team member included, and every project poised for execution. 

 

Get started with Vani with the Help of CRM Masters 

Teams looking to improve clarity, creativity, speed and alignment should consider Vani by Zoho’s free trial or paid plans with the help of the right Zoho implementation Partner. Its visual-first design, robust collaboration tools, integrated workflows, and smart AI features make it a powerful solution for startups, agencies, enterprises and remote teams alike. 

 

Ready to work the visual way?

 

Contact now and start your journey with the Vani! 

 

FAQs 

 

• What is Vani by Zoho best for?

Vani is ideal for brainstorming, project planning, campaign mapping, design feedback, remote standups and collaborative execution. 

 

• Does Vani supports external collaboration?

Yes, Vani helps you share spaces or presentations securely with clients, prospects or external partners. 

 

• Is there AI inside Vani? 

Yes, Vani’s AI instantly generates mind maps, summarizes discussion spaces, and automates tasks to keep momentum strong. 

 

• How does Vani differ from tools like Miro and Figma? 

Vani combines whiteboard, mind mapping, built-in video meetings, DB tables, ad execution workflows all within the Zoho ecosystem, optimized for end-to-end collaboration.